EDUCATION PROGRAM ADMINISTRATOR (Full Time – New York)

Prestigious non-profit organization with headquarters in NYC offers outstanding employment opportunity. Position reports to COO and requires the ability to work in a collaborative, small team environment.

Employment is offered with a starting annual salary of US$55,000 (depending on experience), 15 days annual leave and health insurance.

POSITION TASKS & RESPONSIBILITIES

The principal functions of the position include:
1) Administer and co-ordinate the Association’s growing American-Australian Graduate Education, Veterans’ Education and Arts Scholarship and Grant programs;
2) Development of an active and engaged network of over 800 Association scholars and alumni;
3) Event organization and assistance;
4) Web content update and e-marketing of scholarship programs;

Scholarship Administration:
– Answer telephone and email communications from prospective applicants;
– Manage outreach and marketing of Association scholarship programs, including research and development of new networks to expand outreach;
– Co-ordinate and administer online application process for scholarship programs from start to finish through our online application system, including assisting applicants with the process as needed;
– Review all applications for eligibility prior to facilitating the review process;
– Coordinate and allocate the external panel of reviewers, which includes Association and American & Australian academic and professional representatives;
– Coordinate interviews and assist match applicants with corporate sponsored scholarships;
– Create and distribute scholarship offers to selected recipients;
– Collate, develop and present content from scholars;
– Closely track and coordinate scholars’ payment schedules, ensuring grants and budgets match on a monthly basis;
– Build relationships with American and Australian Universities and related organizations.

Alumni Engagement:
– In concert with alumni and Association management, create and develop a vibrant and interactive community of alumni;
– Track, maintain and update database of alumni;
– Develop new alumni focused events and mentorship programs;
– Coordinate alumni participation at Association events.

Web Content Design and Marketing:
– Create and update web content and e-marketing materials;
– Collect and collate content from scholars for website, social media and e-newsletter.

Event Organization:
– Create networking opportunities and events for alumni and scholars; including arranging visits and engagement with corporate sponsors of the Association;
– Organize and manage scholar and alumni participation and representation at AAA events;
– Collate scholar’s bios and headshots for presentations and programs;
– Ability to create event budgets and manage event logistics.

Other Duties:
Because this is a small office with a very active program of events, the incumbent will be expected to assist where necessary with all these activities.

POSITION REQUIREMENTS
• Bachelor’s degree and at least 3 years work experience, preferably in a program administrator or alumni development role;
• Ability to work independently, as well as part of small team with a cooperative and collaborative work style;
• Strong interpersonal skills and the ability to communicate clearly and effectively and create harmonious relationships with a diverse population of constituents;
• Demonstrate initiative and be a self-starter, with the ability to stay on task and work productively with a minimal amount of supervision;
• Flexibility and willingness to take on additional tasks and assist where necessary with all program activities
• Ability to adapt and work effectively as the Association’s programs develop and grow;
• Ability to work effectively under pressure.
• Strong organizational skills and attention to detail with the ability to complete assignments in a timely manner, balancing the demands of concurrent and potentially competing projects.
• Exercise sound judgement and the ability to think through problems, organize and seek out information and generate solutions;
• Strong computer literacy and skills including with Outlook Email; Microsoft Office, in particular Excel, Word and PowerPoint; experience using online application systems a plus;
• Ability to collect and analyze data and create reports that add value to program goals;
• Some experience with planning and executing events would be advantageous;
• Some afterhours work is required.

CLOSING DEADLINE
Applications Close: 6:00 PM on Monday, 17 February 2020. Please send your CV, along with a covering letter outlining your skills and experience as they relate to the job position outlined to careers@aaanyc.org. American and Australian candidates welcome to apply. Visa sponsorship and support will be provided to the successful candidate.

Applications that are not accompanied by a covering letter, or which are received after the deadline will not be considered.