Careers

EDUCATION PROGRAM MANAGER  (Full Time – New York)

Prestigious non-profit organization with headquarters in NYC offers outstanding employment opportunity. Position reports to COO and requires the ability to work in a collaborative, small team environment.

Employment is offered with a starting annual salary of US$60,000-$80,000 (depending on experience), 15 days annual leave and health insurance.

POSITION TASKS & RESPONSIBILITIES

The principal functions of the position include:

• Administration and co-ordination of the Association’s growing Graduate Education, Veterans’ Education and Arts Scholarship and Grant programs;
• Development of an active and engaged network of over 900 Association scholars and alumni;
• Development and strengthening of relationships with American and Australian universities and other related partners;
• Event organization and assistance;
• Web content updating and e-marketing of scholarship programs;

Scholarship Administration:

• Answer telephone and email communications from prospective applicants;
• Co-ordinate and administer the online application process for scholarship programs from start to finish through our online application system, including assisting applicants with the process as needed;
• Review all applications for eligibility prior to facilitating the review process;
• Coordinate and allocate the external panel of reviewers, which includes Association and American & Australian academic and professional representatives;
• Coordinate interviews and assist in matching applicants with corporate sponsored scholarships;
• Create and distribute scholarship offers to selected recipients;
• Collate, develop and present content from scholars;
• Closely track and coordinate scholars’ payment schedules, ensuring grants and budgets match on a monthly basis.

Development

• Build relationships with American and Australian universities and related organizations;
• Manage outreach and marketing of Association scholarship programs, including research and development of new networks to expand outreach;
• Assist with creating new partnerships and scholarships as the scholarship program continues to grow.

Alumni Engagement:

• In concert with alumni and Association management, create and develop a vibrant and interactive community of alumni;
• Track, maintain and update database of alumni;
• Develop new alumni focused events and mentorship programs;
• Coordinate alumni participation at Association events.

Web Content Design and Marketing:

• Create and update web content and e-marketing materials;
• Collect and collate content from scholars for website, social media and e-newsletter.

Event Organization:

• Create in-person and virtual networking opportunities and events for alumni and scholars; including arranging visits and engagement with corporate sponsors of the Association;
• Organize and manage scholar and alumni participation and representation at AAA events;
• Collate scholars’ bios and headshots for presentations and programs;
• Create event budgets and manage event logistics.

Other Duties:

Because this is a small office with a very active program of events, the incumbent will be expected to assist where necessary with all these activities.

POSITION REQUIREMENTS

• Bachelor’s degree and at least 3 years work experience, preferably in a program administrator or alumni development role;
• Ability to work independently, as well as part of small team with a cooperative and collaborative work style;
• Strong interpersonal skills and the ability to communicate clearly and effectively and create harmonious relationships with a diverse population of constituents;
• Demonstrate initiative and be a self-starter, with the ability to stay on task and work productively with a minimal amount of supervision;
• Flexibility and willingness to take on additional tasks and assist where necessary with all program activities;
• Ability to adapt and work effectively as the Association’s programs develop and grow;
• Ability to work effectively under pressure;
• Strong organizational skills and attention to detail with the ability to complete assignments in a timely manner, balancing the demands of concurrent and potentially competing projects;
• Exercise sound judgement and the ability to think through problems, organize and seek out information and generate solutions;
• Strong computer literacy and skills including with Outlook Email; Microsoft Office, in particular Excel, Word and PowerPoint; Zoom; experience using online application systems a plus;
• Ability to collect and analyze data and create reports that add value to program goals;
• Some experience with planning and executing events would be advantageous;
• This is an in-office position with occasional work from home;
• Some afterhours work is required.

CLOSING DEADLINE

 Applications Close: 6:00 PM on Tuesday, 30 November 2021. Please send your resume, along with a cover letter outlining your skills and experience as they relate to the position to careers@aaanyc.org.

American and Australian candidates welcome to apply. E3 friendly for eligible candidates.

Applications that are not accompanied by a cover letter will not be considered.